We Are Not Responding to Ratings and Reviews

July 17, 2010
By



Apartment Marketing;
Ratings and Reviews, A Topic of Discussion on Many Fronts. 
We have actively pursued positive reviews for our apartment portfolio, Urbane Apartments. We have talked about the importance of embracing Ratings and Reviews. We are participating, along with a handful of other apartment operators in a campaign dubbed Reviews Done Right. And while we want to continue to rack up as many Ratings and Reviews as possible, We Are Not Responding. 

What Are We Doing With Negative Reviews
We have decided to do nothing with any of the reviews, either positive or negative. There, I said it, it is out there, We aren’t planing to address positive or negative reviews in any fashion. I recognize this may well draw fire from our peers, and may seem counter to the whole Social Media craze, but here is the rationale.


Complainers Do Do Want To Talk To You

Multiple Urbane Employees, including me in our company participate on multiple fronts of Social Media, including Blogs, Facebook, Twitter and LinkedIn. My personal cell phone number and e mail is on our web site. We are accessible in multiple ways and venues of choice.

So, if any of those complaining residents wanted to get a hold of us they could. I have come to the conclusion, they don’t want to, they just want to vent. If complainers wanted to talk to you they would.

Why Try to Sugarcoat Things
I recognize that this position flies completely in the face of what many folks are doing, and what most are saying about how to respond to Ratings and Reviews. Our good friend Mark Juleen the marketing machine behind JC Hart responds to every rating, and that may well be a great strategy, we and many others commend Mark for that. But after much thought and debate, we have decided that it just isn’t our brand to thank someone who just slammed us.We are not for everyone. If they don’t like us, they get to say that to the world, everyone has a voice, but why would I want to thank them for that, I don’t.

So, what are your thoughts, is this a completely irrationally arrogant direction? We would love to here your thoughts,  




We are available for Internet and Social Media Marketing and PR for your apartment community, Restaurant. or Small Business. Our ideas are tested and fleshed out on our own portfolio and small business business, giving us First Hand Knowledge of the most cutting edge Social Media Marketing and internet Marketing initiatives. 



Ciao Eric 
248-767-4460



Eric’s background is rooted in the rental and real estate industries. He founded metro Detroit’s Urbane Apartments in 2003, after serving as senior vice president for a major Midwest apartment developer. He established a proven track record of effectively repositioning existing rental properties in a way that added value for investors while enhancing the resident experience.

He also established The Urbane Way, a social media marketing and PR laboratory, where innovative marketing ideas are tested. Eric has been featured in Entrepreneur Magazine and Business Week Magazine.

You can connect with Eric_Urbane on Twitter.

Eric also writes regular articles for the following publications;

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  • Ashleycwoods

    I'm kind of torn. I spend a lot of time on TripAdvisor (dreaming), and there are a lot of people who want to vent for the sake of venting. At the same time, when there's a serious allegation to a place with generally good reviews, it's nice to see the managment respond with an explanation.I don't think impersonal thank yous to every tom dick and harry with a twitter or yelp account gets businesses anywhere. Oftentimes, it IS better to take the high road. But I do think if a resident is posting a pretty serious account (totally hypothetical: a resident accused Urbane of stealing her deposit), and you have the facts to back it up, I think it's a good idea for companies to do so.And whether or not companies choose to respond to their customers, they should DEFINITELY be taking comments to heart, and not dismissing them as just "crazy" or "jerks." It's not easy advice to give or take, but …

  • beckymccray

    I think there are two reasons that this approach will work for you: 1. You provide an exceptional service. So your reviews will tend to reflect this. 2. You are exceptionally engaged on multiple venues. People who want to work out a problem can reach you. And really, #1 is the secret. More businesses should try it.

  • UrbaneWay

    Hey Ashley,Thanks for weighing in here. You raise some excellent points, and a couple of things I want to clarify, First and foremost, I am referring to the ranter in this post, as well as the somewhat unwritten word that we need to respond to every post.I also agree that we shouldn't ever become defensive, and one should be listening to the comments, and most of all taking corrective action to the problem at hand. I just think that there are Rules of Engagement, and there are many, many ways for businesses today to communicate with the customer, and commenting to Reviews and Ratings may well have little to no benefit, other than making the business "feel better" because they responded. Better to just Fix the Problem,

  • scotttownsend

    I'm with Becky on this. Let your service speak for itself.Plus, no one can tell you if this approach will work for you or not. That's your call. Your approach to how you respond to ratings and reviews will be a part of people's perception of your business. People's perception = your brand.

  • UrbaneWay

    Becky, Thank you for stopping by, I really appreciate the kind words.I actually have thought about this a lot, and grappled with this for some time. There is a really fine line with what I am proposing of when it is appropriate and when it isn't, and I hope that the readers see that. I have always thought that customers didn't expect perfection either. You know, part of the value of blogging for me is getting my thoughts out there for a clearer outcome, thanks for joining the conversation.Looking forward to seeing you at the #140 Conf in Detroit,

  • UrbaneWay

    Hi Scott, Thanks for stopping by, much appreciated.I am banking on more positives than negatives, and that folks will come to the right conclusion. Also, unlike a large brand, we are small business operators and are much closer to the customer, My question though from your comment, is How do we measure success or not with this approach?

  • Scott Townsend

    How are you measuring it now?

  • UrbaneWay

    Well, we really aren't measuring Ratings and Reviews impact, other than in a broader general business metric such as 1) Occupancy, 2) Resident Retention and 3) NOI Increase/Decrease year over year stats Previously I had thought that there was a benefit in always commenting so that prospects could see how we respond to problems, and that would add value. However, as we dive deeper into acquiring Ratings and Reviews, they really aren't about a specific "problem" but are more the commenters opinion, or perception of what they liked or didn't like

  • Scott Townsend

    Sounds like you have some decent metrics in place. So maybe you just use the Ratings and Reviews to help spot trending likes and dislikes.

  • Strawberry Creek Inn

    We don't respond to reviews either, and for reasons similar to the ones you mentioned. There are a few more thoughts on this I would like to add though:1) Customers who spend lots of face-to-face time with you (if you have an intimate small business), bypass all the ways you have set up to resolve issues (assuming you have them in place and that they bypassed them), and then choose to say negative things about you in public, made that choice for reasons that have nothing to do with resolving issues, having a positive experience with a business, or even seeing a good business thrive. That is usually pretty clear to other review readers without the business weighing in. In fact, weighing in can make your business appear to share the reviewer's values (especially if you take pains to try to sound 'positive' in your response). 2) A virtually anonymous customer has nothing to lose, and you as a business have everything to lose, from what you say online. I don't think it's ever a good idea to get into a battle with someone who has nothing to lose.3) When you have poured your heart and soul into creating a great business that cares, it's almost impossible to remove every ounce of anger and defensiveness from your online voice when responding to specific (unwarranted) negative reviews. You're never going to make anyone believe you are neutral and objective; trying to do so only makes you look disingenuous.4) Oddly enough, we have found that a few negative reviews can have the effect of attracting more customers who have a 'healthy relationship with reality' to your business, and scaring away those who don't. In the end, that means everyone's happier, including you as a business owner. In my opinion, responding online to reviews muddies the waters and weakens this 'selection effect'.5) It could be just coincidence, but we noticed that when we stopped responding, we pretty much stopped getting negative reviews. Part of that could be what I mentioned in #4 above, and part of it also may have to do with the fact that deciding not to play that game was an empowering act that allowed us to focus and use more of our mental energy on improving our business. Anyone who says that responding to negative reviews is fast and easy and shouldn't drain you emotionally or make you second-guess your entire business model, doesn't own a small business.6) Not responding respects your prospective customers' intelligence and common sense. If you see a business online with 98 good reviews and 2 bad ones, do you really need the business to explain the 2 before you'll buy from them? I've heard it said that reviews become part of your brand, but I believe that for negative reviews that is not necessarily true–unless you respond.I could go on forever, but I won't. There are bound to be negative responses to my thoughts here. I won't respond.

  • Vdesofi

    I agree with your decision. Until recently, rating sites were the dumping grounds for all those disaffected souls out there. Often when we do respond we are jeered as sounding disingenuous. This is changing as more people understand the value that can be had if sites are a "fair" playing field. When you have a great product, it speaks for itself and is louder than any "review".

  • prosperitygal

    I see your point and still disagree. Yes, there will be folks who just want to vent.My experience has been as a customer too many times the mindset of who was "available" to talk with was not one of being solution oriented. We have all had those talks-they quote listen when all they are really doing is waiting for you to be quiet and then they give you their rehearsed answers.That is not customer service.Having interviewed many business owners as well as some high profile representatives for large companies have all discussed this very topic.The point is not will you make everyone in the world happy. The point is when you are seen as someone wanting to improve the experience, then you gain more trust from current as well as potential customers.Frank Eliason and his team at Comcast did not make everyone happy (are you kidding have you ever done business with Comcast) They did bring about a whole new mindset of customer service both externally as well as internally. Another is Scott Wise at Scotty's Brewhouse. He has been able to grow his business through being very upfront with bad experiences via online. It allows him to be there even when he is at another location, showing his customers he cares about their dining experience. How he handles those experiences also sets a tone for folks who want to just whine to whine, are seen for that, which can work in your favor too. Reinforcing mentally in your happy customers-what is effective and what is a waste of time.Have you taken complaints offline like Comcast, that was a good strategy-"How can I help you?" then may I DM you or can we please talk via phone-takes it offline.Thanks for bringing this up as I believe dialogue is where we can uncover possible solutions.

  • UrbaneWay

    Respond or not to Ratings and Reviews, Thanks for stopping by, and sharing your thoughts. To your point, these comments may well draw in some push back from our peers, however, I am not sure that any of us have any data to point to what is a right or wrong way. I think the most important ting is to pay attention to what folks are saying and fix the problems as they occur.

  • UrbaneWay

    Ratings and Reviews, We will see how it goes and keep folks posted. I am all for Engagement, I just don't think that Rating and Review sites are an appropriate place for that. And, this is a different direction than we have done in the past, as we all learn as we go,

  • UrbaneWay

    Hi Michele, Thank you for the detailed comment. I don't really disagree with you, although I would challenge a couple of points. A small business has a much different angle than a Comcast or Dell for example. They are using the tools to listen and capture the conversation.I like your example of Brewhouse, as I do think that a prospect wants to see a rounded set ratings and reviews. I do not agree with removing negative reviews at any level, unless they have profanity or are vulgar.

  • Jonathan Saar

    This is a very interesting conversation. I agree that there are those folks who just like to vent. I have learned by studying the principles of conflict resolution and most people have no desire to create an eloquent solution they just want to be pissy and drag other people through the mud in order to validate their own ego. However a company needs to carefully analyze what will be its own best approach. If you pitch ego vs ego in a B2C situation then perception is what will win over actual facts. We see that all the time when major situations hit the news. I respect you Eric for posting something like this since I know this is not a fly by the seat of your pants approach but is something as a company you have carefully analyzed. A couple of the comments here represent the evolution of where customer service is heading. Thanks for the post and I will leave this comment with a concluding scenario..Imagine a world where banks actually answered the phone and cared for their customers. Demonstrating a caring attitude is not always a winning scenario but it is definitely human. I am curious as to actually the ratio of negative to positive reviews you have Eric. I am sure that plays a vital role in your approach.Happy Sunday!

  • UrbaneWay

    Ratings and Reviews, Comment or Not? Thanks for stopping by Jonathan. I am pretty torn over this topic, and having preached that we all need to Engage and Embrace Reviews, and I still think we need to promote them, and work hard to obtain them, I just don't think they are a place for engagement, I think they are a place for folks opinion and comments about your service or brand, and if they wanted to talk to you, they would. Just because we can respond, doesn't mean we should.

  • Ocie

    Eric, I have followed you on Twitter and visited a website of yours. I don't pretend to understand your marketing strategy or how your Twitter activity fits the strategy. Here's what I have to say:I am 100% with you on your strategy for addressing reviews/ratings. You've thought it through and decided that it makes sense for your business and (my assumption) personal values. Kudos! I hope that your strategy brings continued business success and personal joy and peace-of-mind.As a result of this post I will be more diligent in my following you here and on Twitter. There is much to be learned from each other as business owners and neighbors on this planet.

  • UrbaneWay

    Not Responding to Ratings and Reviews, Thanks for stopping by, we appreciate your input,

  • Mark Juleen

    E, you're crazy, I appreciate that about you. I love that you push the buttons. That said, I'll keep my comment short. I'm ok with this strategy. It's your call, and as long as you embrace them and encourage them I think you're fine. It's tough to rrspond to everything, but that's my strategy and it works for me. I think your strategy can work fine as well.

  • UrbaneWay

    Ratings and Reviews, Participate or Not,Thanks for weighing in Mark, we may be way off base here, but we are going to try it and see how it goes, A larger question becomes, how does one measure the success or not,

  • UrbaneWay

    Ratings and Reviews; Let's Just Not Respond, From Anon on Twitter;@Eric_Urbane I tried for 15 minutes from my phone. Discus doesn't seem to like CnP from an iPhone. Feel free to post them as anon. :) @Eric_Urbane one other thought: silence is *not* neutrality. If you never reply it is also a message–a message you can't control or edit.@Eric_Urbane I think once a brand is established it is safer to let fans battle in the trenches day in and day out. They can say what u cant

  • Aptdoctor

    The truth is "what's so" . . . it's also, "so what"! Each of our customers has their own truth, and if their experience is that we suck, then we suck. Period! Nothing will satisfy them or change their mind unless we give them what they want, how they want it, when they want it, for the price they want it. If we're able (or even willing) to do that, life for them is good. If not, they should live somewhere else. Just as a cute card or invitation does not a renewal make, neither does a slew of artificially generated "No, they're wrond – living here is heavenly" comments make their experience any better. The truth for me is that when something is great, I go out of my way to let my friends and the world at large that it is great; and the same goes for what isn't so great. I think the real issue is, what do you need to do to have your customers think your service is great? After you've answered that question and done what is required, you will be pleasently surprised at how many good ratings and reviews will show up. Doug

  • UrbaneWay

    Ratings and Reviews; Are You RespondingDoug, Thanks for the comment, I think you are spot on. The more I ponder this topic, the bigger question is, Do future prospects "want" to see comments and participation from the company being commented about? I don't know that answer, Enjoy the balance of the weekend!

  • Strawberry Creek Inn

    I typed this once but it seems to have disappeared when I clicked 'Post'. Forgive me if you see these comments twice.In my earlier post, I should have made it clear that certain assumptions have to apply for this strategy to work:– You, the business owner, have tight control over every customer's experience, and every customer has easy access to you (not a surrogate or trusted employee). That probably means you have to be a pretty small business for this to work.– Your reviews are overwhelmingly positive, so we are talking here about a few random negative reviews.– You are not ignoring the reviews, just not responding to them in public. It is entirely possible (and necessary) to examine every negative review and determine what actions to take to prevent getting another like it, without making a public statement responding to the specific review.– You offer an excellent product and/or service, and you actually want/care about each customer having a great experience with it.If any of the above is not true, you have a different problem that has nothing to do with responding or not responding (except the first one, in which case responding might be necessary if you can't gain more control over the customer experience).

  • Aptdoctor

    Thanks Eric, and you got me thinking (always dangerous . . . ) about whether prospects even look for comments or if we in the industry have made more of this than it really is? Would love to hear from someone who had a prospect call/visit, saying, "I read the really bad comments about this place on (Apartment Ratings / Yelp / wherever) – and contacted you anyway". And yes, for people who believe the comments, they probably wouldn't call or visit.My experience is that ratings are much more valuable for stuff and short-term experiences than for long term experiences (like a one year lease). I research a new TV or a car or a new phone – I would even check out a painter or roofer (although I would get references from them and then call their customers) – but I don't know if I would eliminate a business based on one bad review. I also know that if that one bad review was followed by 5 or 10 glowing reviews, I would be very suspicious and think the company influenced (or flat-out bought) the reviews.OK – enough – it's Sunday and no more thinking for me! D

  • Mike Whaling

    I see your point, and I'm not sure it matters as long as you aren't ignoring the feedback left in each review. I see reviews as the fastest way to learn what we're doing wrong and what we need to fix. I'd rather see my fault and fix the problem than apologize and do nothing to resolve the real issue. I think many apartment executives would be astonished to read through the comments on their properties and see what is really happening (and what isn't getting done) at their communities.

  • Mark Juleen

    Since you bring up measurement, I guess one thing I will say is that by participating I think you will be able to "measure" impact more. If you essentially ignore all the comments then you pretty much have no idea how you might change anyone's perception. Perception is everything, but, again, I'm not saying your way won't work. Almost impossible to measure though.

  • UrbaneWay

    Mark, You are right on about that, by not participating you have no influence, therefore no way to sway perception. The question then becomes, is the time offset worth the effort.

  • UrbaneWay

    Ratings and Reviews; Thank you for coming back with this comment, as it sums up the detail of the post. Without all of the things you outline, you never even get to Ratings and Reviews

  • UrbaneWay

    Ratings and Reviews; Respond or Not? Hey Mike, Your second paragraph is spot on, and if a business is doing those things the positive reviews will follow.

  • Mark Juleen

    I don't spend a lot of time doing it, so I don't think it's an issue really. Out of our 15 properties I maybe get 2 a month via aptratings or somewhere else. Yes, the barrage of reviews we had when doing "Reviews Done Right" was a bear to respond to, but in general these don't consume much of my time at all. I'd rather people at least know we're listening and "Care". Some wine guru had that as an entire chapter of his book. Make's sense to me.

  • Ellen Thompson

    The major take away for me is that you need to think deeply about what is good for your brand and then execute on it, regardless of popular opinion or whether or not it would work for another brand (and I am curious to know if you're recommending to clients more broadly to not respond to comments).

  • UrbaneWay

    Respond to Ratings and ReviewsHi Ellen, I am certainly not making any recommendations to clients, or anyone really with this post, but merely thinking deeper about Ratings and Reviews, and what their purpose really is. The square i continue to land on is, there are so very many other places to engage and collaborate, that perhaps rating and Review sites are not one of them. Not responding does not mean ignoring, just to be clear.

  • Tamela

    Eric, from one "Wild Child" to another, I LOVE your trailblazing attitude and spirit. Your brain droppings challenge the status quo and illustrate the true spirit of a game changer. You are not just a game changer to stir up trouble, but you have truly challenged and placed a glaring spotlight on the robotic approach that so many businesses use to engage or in most cases NOT engage with their customers.We can all spout the rote verbiage of the day: "Consumer generated content spikes up the google juice leading business owners intent on leveraging peer conversation to reduce their marketing and advertising costs"… yaddah yaddah yaddah. Ho hum.You Tube touts itself as a "Show & Tell gallery-style brand channel that showcases the best and worst of marketing experiences." It encourages all it's subscribes to "join the conversation."This blog we're communicating through and the other 90 gajillion of them out there is the place where relentless non-stop chatter, sharing and the show-and-telling across multiple networks happens. It's mind-boggling.Does all of this chatter matter? Yes – bringing the experience, insight and analytics of engaging with consumers in this constant real-time conversation helps to manage a reputation. Think about it – any parent, spouse, friend, business partner, pet-owner…whatever…understands that no response is a response.Listening and learning is key in any and all relationships. With a front row seat to the "Reviews Done Right" program, on the average, 70% of the words coming from residents to their property managers is positive.Again using my "50 yard line" perspective on "Reviews Done Right", SEO and consumer user sessions on apartment communities' website see a lift of 50% when the "Wiki Share" and feedback tools are implemented.Does that generate more leases? Those sitting in the leasing office crunching the new lease numbers, resident referral numbers and renewal ratios have the crystal ball. You can answer that better than I. BUT, observing the different conversations that are constantly ongoing in the apartment management webworld those who are talking with their customers own the space. OWN THE SPACE. I know You as a servant-hearted customer service-giver. You care. You Lead by providing Service. You provide Service by talking WITH your customer not TO your customer. Heck, "THE URBANE WAY" is the embodiment of great work being done by all of your Urbane Team – you're proud of those people as you should be. I learn so much from You and Yours.And quite frankly, you have taught me that the statement "Google before you Tweet is the new think before you speak."I'll end this heinously long missal with your own words in one of your early posts in this excruciatingly long but always-ongoing discussion;Quote from Eric Brown: "…I have always thought that customers didn't expect perfection either. You know, part of the value of blogging for me is getting my thoughts out there for a clearer outcome, thanks for joining the conversation."Dude…your blog and all of us joining the conversation simply demonstrates that there are those of us rocking and rolling out here in Geekdom seeking wisdom from those who give a four-letter-expletive-beginning-with-S-and-ending-with-T.Man, You do give a S@*t and that's what makes me love you. Hope you're still awake. Tamela(don't anyone tell me Mom that I was using ugly words. She'll smack me upside the head.)