What are we Thinking?

December 14, 2008
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There are some really bright folks in our industry, and they combat all sorts of challenges each day. Some are great operators, some great marketers but it seems we ALL can improve Resident Retention. I have been reading Mindy Williams The Resident Retention Book and working on how we can transition and apply some proven techniques via a Social Media platform. But a staggering point here is this, according to Mindy’s book, coupled with some off line data from our great friend Lisa Trosien, nearly 65% of our residents move out each year. I know this has been talked about forever, but why aren’t the numbers changing and improving? The same old song over and over, at what point to we declare Groundhog Day is over, there must be a better way.

Apparently the problem is much more challenging, otherwise the smart minds in this business would have already figured this out. Resident Retention, or lack thereof has to be about the third highest cost we have on our Operating Statements, just behind property taxes and utilities. Yet, are we really even looking the expense right. As Operating Budget Season grinds to a close, what part or how much of your marketing budget is allocated to Resident Retention? Do you even have a line item for Resident Retention?

In these times of economic woe, Urbane Apartments are adding resources to our Social Media efforts, specifically targeted at Resident Retention as we see such a huge opportunity to Create Community, one resident at a time. If we are all fighting harder for new leases, isn’t it time to work harder on Resident Retention? What programs are working for you, we welcome your input and sharing of thoughts and ideas.

Eric Brown

Eric’s background is rooted in the rental and real estate industries. He founded metro Detroit’s Urbane Apartments in 2003, after serving as senior vice president for a major Midwest apartment developer. He established a proven track record of effectively repositioning existing rental properties in a way that added value for investors while enhancing the resident experience. He also established Urbane Media, a social media marketing and PR laboratory, where innovative marketing ideas are tested. Eric has been featured in Entrepreneur Magazine and Business Week Magazine. You can connect with Urbane_Media on Twitter. Eric also writes regular articles for the following publications;  Multi Housing News Social Media Examiner Search Engine Guide

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  • Anonymous

    How about monthly happy hours! Doesn’t need to be expensive — just a place and a time and the information with a staff member or two to be welcoming. People will meet the neighbors and may end up happier and more likely to stick around for awhile. (Or buy the first drink and you KNOW people will show up!)

  • Eric Brown

    Hi,There, Thanks for stopping byThat is a great idea, and we likely could negotiate with a local watering hole for happy hour discounts and or snakes for residents.Thank you for the input

  • Carlene

    I’ve been focusing exclusively on Resident Retention for the last three months. I’m in a downtown Denver location that sees a lot of turnover just as a rule. If we renew 50% each month, I consider that a major achievement. I want to see if we can improve by 10% next year.We hold monthly happy hours but we do it at the property, not at a bar. Every 3rd Thursday of the month we order a few cases of wine from a local liquor store that delivers, go to another local business that makes up a cheese and fruit platter for us, and throw open the model. All kinds of residents show up.We also have Yappy Hours (happy hour for dogs) every 2nd Tuesday of the month, and we just started organizing Cooking Clubs and held a resident Holiday Party. We have residents volunteering to teach Yoga, personal finance and skiing to other residents. We negotiated rates over the last 60 days with parking garages (we don’t have any parking at all here) and a brand new gym (we don’t have any amenities whatsoever). It’s not just about creating a community, it’s about adding value to the community in any way possible. Something as simple as keeping $200 worth of quarters in the office to make change for the laundry rooms can do wonders.

  • CharityHisle

    Just a quick question: Are you surveying your residents that choose to leave to determine WHY they are leaving?

  • Eric Brown

    Carlene, Wow, It sounds as though you are doing an outstanding job. Keep at that and promotions will usher forward.I completely agree with your last point too, adding value does not have to be expensive. Excellent work, and thanks for sharing. Keep us posted on your progress,

  • Eric Brown

    Hi Charity, Thanks for stopping by.Yes we do track why folks are moving, but to be really honest, I think most companies usually know why and have just ignored the issues.

  • Carlene

    We track why residents leave too, but remember that residents lie. I can’t tell you the amount of times I have talked to a resident as they are giving notice and they tell me they are getting relocated for work – and when I get the forwarding address on move out day, it’s an apartment three blocks away. Residents don’t want confrontation about why they are moving for the most part, especially if they are moving to a cheaper community. Rarely will a resident say they are unhappy or dissatisfied with service or our renewal rate is too high.

  • Charity Hisle

    I am no marketing expert. I think that listening to residents is the key to keeping them. Address the issues and retain the residents. In my industry, I see so much spent on resident retention, and it makes me wonder if that cost could be reduced simply by “listening” to residents before they are ready to leave.I lived in an apartment community for 5 years. Every year we got a survey, but every year our pool was dirty and we had garbage piled by the front gate because they wouldn’t invest in an additional trash pick-up day. I was paying for a pool I couldn’t take my children to. Perhaps, if anything had been addressed (except the envelopes!) I would’ve stayed even longer. The survey was a waste of my time and the property manager’s budget.Before spending money on “tools” and “events”, make the necessary changes to your property. Residents will appreciate the response far more than free drinks. :o )

  • Eric Brown

    Carlene, I completely agree with you that we do not always get good feedback, however, I also think that we, me included with our own company do not do a good job of fixing what we know is broke. As an example, I am walking properties, and am furious at some of the things I am seeing. How could our staff walk past that stuff and not fix it.Also, If yo are doing the type of resident programs you are doing, that will encourage resident feedback.

  • Eric Brown

    Charity, Your comments are spot on. We all yap about blocking and tackling, getting back to basics, but fall significantly short on execution.Thanks for your input,

  • Charity Hisle

    Carlene,Residents do lie, especially if they are embarrassed. Perhaps anonymous surveys would be more helpful? I know several large multifamily companies that use these.Or, perhaps, some kind of cheap benefit to completing the survey, “Return this survey to be entered into our Farewell ($25 gift card) Drawing.” There will be retention issues no matter what. But, it should be cheaper to market resident retention than to market new residents.On multifamilyinsiders.com there is a discussion on ways to offer cheap incentives… If you haven’t been there, check it out! It sounds like you are doing a great job. Your feedback will be valuable to others. Thanks Eric, for letting me be a part of the conversation! :o )

  • Steven Paul Matsumoto

    Hi Eric, I agree with alot of what has all ready been said, but I do have a few additions. I have two drastically different experiences as a renter I would like to share.The five years I was in my apartment I enjoyed very much. I was on a first name basis with the staff and would just hang out with them in the community room and chat. When I bought a new car and asked about adding a covered parking stall they waived the $50/month because I had been there so long. That being said not once did I get a birthday or holiday card from the office. Nor did I get a thank you note when I renewed my lease. These are little things that don’t cost much.Since leasing my current house it has been completely different. And not in a good way. I’m paying exponentially more and feel like I’m a disruption if I call the property manager when in fact I’m their customer as much as the Landlord is. I plan on getting out of my current situation as soon as possible and will tell everyone I know not to do business with my current property manager.By the way I’m a marketing consultant and these guys don’t want to listen to advice I normally charge for.

  • Eric Brown

    Stephen, Good Evening,Thank you for stopping by. I appreciate your comments. It is appalling when folks either forget who the customer is or simply don’t care And to your earlier point, there are a multitude of little things that we can all do to increase our customer service reach, assuming we first have a clear understanding as to who the customer is.

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    this is really a problem especially the budget but people need a shelter taxes are getting higher its a burden to the them